2000 Board Meeting Minutes

September 12, 2000

Board Members Present: Gail Allen, Tim Burke, Bruce Hamilton, Steve Jennings, Mary Ryan.

Guest Present: Ramsay Rayner.

The meeting began at 6:38pm

Mary Ryan reported on projects.
September 16 Mt. Ester project has 10 people lined up. An additional work day on the Crags Campground to Devils Playground is scheduled for September 30. Meadow Mountain Walk has voiced interest in helping, but has not responded. A complete presentation of the projects will be made at the Board Retreat.

Gail Allen made the Treasurers report. There will be limited expenditures for the end of the year.

Mary suggested that a transfer of funds be made from the checking account into the money market account. The Board approved the transfer.

Newsletter topics were picked for the upcoming newsletter. The following board members volunteered to write items for the newsletter. The due date is September 25.

Gail: Barr Trail, status and a plea for help. Seed collection.
Matt: Status of incline.
Mary: Status of the highway.
Ed: Report on the construction of the bridge (rustic stream crossing) on the Crags-Devils Playground Trail.
Tim: Crew leader impressions.
Bruce: Tundra preservation.
Steve: Re-photographing the Peak.
Mary would request that Jeff Hovermale would write about the Forest Service native plant program.

A variety of end-of-year party formats were discussed. The Board decided on Friday October 27 for the date, that door prizes would be given, a catered venue would be sought by Tim, that volunteers would be recognized and that Steve would give a presentation on plant community changes on Pikes Peak. Gail volunteered to send out invitations.

The Annual Board Retreat will be held on November 18 at Bear Creek Regional Park headquarters. A facilitator will be retained for the meeting.

Meeting adjourned at 8:00pm

August 8, 2000

Board Members Present: Mary Burger, Tim Burke, Ed Lynch, Bruce Hamilton, Gail Allen and Matt Carpenter.

Meeting Began: 6:45pm

Gail Presented a check to FOTP from the Barr Trail Mountain Race Committee in the amount of $1,637.75; proceeds from the trail run on August 6. A nice letter from Nancy Hobbs was also presented. Bruce suggested that Mary write Ms. Hobbs a thank you — and Mary agreed.

In Gail’s Financial Report, it was noted that Mountain Chalet has donated another $500.00. Gail suggested that Mary write a Thank-You for this as well and Mary agreed.

PUBLIC OUTREACH COMMITTEE:

• Mary indicated the need for more printed material. She has agreed to contact Tim at his office to effect the changes and to pursue printing.
• It was decided to abandon the sign that we commissioned for the summit due to a previously unknown “sign standard.” Mary agreed to pursue getting a copy of said “standard” and agreed to continue to work with the Forest Service for a “sign standard” per the Master Plan.

PROJECTS COMMITTEE:

• Gail expects approximately 25 people for the Barr Trail Project to occur 8/12/00. She expects people from Barr Camp to help. FOTP has purchased two Utility (Airless) Jackhammers. Ed indicated he has a source of supply for the bits used by this tool.
• Gail described work on the Barr Trail that she and others had accomplished; including the construction of a bridge.
• Gail announced a Projects Committee meeting scheduled for the following Thursday.
• Mary announced a few signups for the Mt. Ester project coming up. She also indicated that the planting project went well on July 19th, when over 2000 plants were planted at Devil's Playground. A new shipment of plants arrive soon, and Mary indicated that this time, stats will be kept on the survival rate of the seedlings so that more than anecdotal evidence is available for improving the success of future plantings.
• Mary reported progress in the possible opening of a trail to Lake Moraine. More info on this by the end of summer...

OTHER BUSINESS:

Matt reported that he was pleased with the Barr Trail Mountain Race. He reported out of 301 entrants, 261 people started the race and there were 254 finishers. He reported that much was learned in this inaugural event.

Mary suggested and Matt agreed to continue working with Jim Shwarn for the “contact list” for the web page.

Meeting Ended: 7:40pm.

July 11, 2000

Board Members Present: Gail Allen, Tim Burke, Matt Carpenter, Steve Jennings, Mary Ryan.

The meeting began at 7:00pm

Gail Allen made the Treasurers report.

Matt Carpenter reported on fund raising. The trail run on August 6 will be close to filling.

Mary Ryan reported for the Public Outreach Committee:

• The Highway will celebrate Peak Fest on September 23. FOTP will participate in some way.
• The Forest Service Concessionaire, Rocky Mountain Recreation is looking for interpretive speakers if anyone is willing.
• Mary met with a group of teachers and introduced the bring a parent concept.
• Tim is working on the summit sign will Mo Kimmel and the Forest Service.

• The Barr Trail workday sign-up are going well.
• Several folks have signed up for Ascent and Marathon aid stations, more are needed.
• The Crags-Devils Playground II project went well with 14 workers.
• There are weak sign-ups for the Mt. Ester work day. Mary will send a mailing to the Mt. Ester homeowners group to get additional workers.
• NEPA is in progress for the Devils Playground-Summit trail is in progress. Mary has made a proposal to VOC for help.
• Mary will be going to the South Slope to check out the Moraine Lake to Barr Trail connection.
• Planting at Devils Playground will be happening on Thursday.

Other business:

Matt announced that the web site is bringing in new members and money.

Gail announced that the Colorado Running Company is giving 20% off to members of FOTP.

Matt proposed that we develop an agency contact list.

Gail announced a continuing need for people to adopt sections of Barr Trail. An evaluation form is needed so tha the workers on Barr Trail can be recognized by FOTP.

Matt proposed to put a list of the section leaders on the website.

Tim will take minutes in the absence of the regular secretary for the August meeting.

Meeting adjourned at 8:07.

June 13, 2000

Board Members Present: Gail Allen, Tim Burke, Matt Carpenter, Steve Jennings, Ed Lynch, Mary Ryan.

The meeting began at 6:40

Two revisions to the May minutes were proposed. The first by Mary Ryan requested that the statement that “Members of the PPCAG could become members of the board of FOTP” should be revised to state that members of the PPCAG can become members of FOTP. The second by Matt Carpenter clarified that the Trail race will bring in at least $1125.00 for FOTP. Both revisions were accepted

Gail Allen made the Treasurers report.

Matt Carpenter reported on fund raising. The trail run on August 6 is half full. The Pikes Peak log is in place on the web site. The web site is bringing in members.

Mary Ryan reported for the Public Outreach Committee: The Springspree booth will have Mary Ryan and Steve Jennings there in the morning. Information is going out for projects. General information is also being sent to the media. Volunteers are needed for the Barr Trail Mountain Race. Gail Allen is the contact person.

Mary Ryan reported for the Projects Committee: The Crystal Lake Project had over 50 participants. The Pikes Peak Highway has sent FOTP a letter commending the efforts of the group.

The Crags to Devils Playground I had 27 volunteers including carpenters and 400 feet of trail were completed

The July 9 Crags to Devils Playground II is trail maintenance along the lower approximately 1.5 miles of the trail.

The Mt. Ester work day has been switched to September 16.

A postcard will be sent out promoting the upcoming projects. Tim Burke and Mary Ryan will be in charge of that.

Matt Carpenter reported that the Incline Club has done work on the upper portion of the 16 golden stairs of Barr Trail.

Other business:

Mary Ryan proposed a resolution that would formally state the role of FOTP as the body to implement the Pikes Peak Master Plan. After discussion the members of the board that were present signed copies of the resolution. The text of the resolution follows.

Meeting adjourned 8:15

May 9, 2000

Board Members Present: Gail Allen, Tim Burke, Matt Carpenter, Bruce Hamilton, Steve Jennings, Ed Lynch, Mary Ryan.

Guests Present: Ray Berry, Josh Osterhoudt, Jim Strub.

The meeting began at 6:40

Previous minutes were accepted without revision

Gail Allen was unable to make a Treasurers report for lack of information.

Mary Ryan reported on membership. There are 121 members. Two new members signed up during Earth Fair and 2 new members signed up during the EcoFair. FOTP participation was not recommended for future EcoFairs.

Matt Carpenter reported on fund raising. The Barr Trail Mountain Race on August 6 is filling and an income of $1,125.00 is projected for FOTP. Volunteers are needed for the run. Gail Allen is the contact person.

Tim Burke reported for the Public Outreach Committee: The slide show is complete. Groups are needed to view the show. Information is into the media for the Trail Building Training. The May 20th work day will be promoted. The Colorado Mountain Club newsletter has a write-up of the schedule of the work days.

Mary Ryan reported for the Projects Committee: The Trail Building Training session has 15 people signed up. The Crystal, May 20, work day technical notes have been developed. The plans will be circulated through the Utilities Department for approval of the operating plan.

The Crags, June 11, work day has 8 volunteers. May 23 or 24 is scheduled for a site visit. More carpenters are needed to construct the bridge. Presently there is only the Forest Service general plan.

Other business:
60 FOTP T-shirts have been printed with a donation from Mountain Chalet. Colorado Lottery T-shirts will be give out at the June 11 work day.

A link to Mountain Chalet’s web page has been set up on the supporters page of the FOTP web site.

There is also a page for volunteer to sign up for projects. Of the visitors to the web site they come to the site via 1) the Pikes Peak Cam 2) The Barr Trail Mountain Race 3) Skyrunner and 4) a search link.

The interaction of the Pikes Peak Citizens Advisory Group (PPCAG) and FTOP was discussed. It was proposed that the PPCAG facilitate the Pikes Peak Master Plan and that the FOTP be the main organization with the PPCAG as a committee that reports to the board of FOTP. Members of the PPCAG could become members of the board of FOTP. The PPCAG would gain from the non-profit status of FOTP and the PPCAG would be instrumental in implementing the goals of FOTP.

The next PPCAG meeting is May 23 at 6:30 at Pepsi In order to get on the internet listserve contact Jim Schwerin at silverwest@uswest.net

The meeting adjured 8:20

April 11, 2000

Board Members Present: Gail Allen, Tim Burke, Matt Carpenter, Bruce Hamilton, Steve Jennings, Ed Lynch, Mary Ryan.

The meeting began at 6:45

Previous minutes were accepted without revision

Mary Ryan reported for the Public Outreach Committee: The slide show is nearly complete. The brochure is ready for distribution. There will be a meeting of the Pikes Peak Citizens Advisory Committee on Thursday the 13th. The meeting will deal with the implementation of the Pikes Peak Master Plan. Mary Ryan intends to propose FOTP as the oversight group. FOTP will have a table at Earth Day (April 22, Acacia Park), the ECO Fair (April 28, 29, Citadel Mall), and Spring Spree (June 17, Downtown) on all days between 10 and 5. Mary will be at all events. Matt Carpenter and Gail Allen volunteered to help in the morning and Ed Lynch in the afternoon for Earth Day. Bruce Hamilton will help at the ECO Fair on April 28 in the morning. Steven Jennings will help in the morning at Spring Spree.

Mary Ryan reported for the Projects Committee: The operating plan has been approved by the Forest Service and the Pikes Peak Highway. The Colorado Springs Utilities have not yet approved the plan. The Lottery has donated 50 T-shirts for the work day at the Crags. This donation necessitates the use of the Lottery logo on all promotional material for that event.

Gail Allen gave the Treasurer’s Report.

Projects Report continued: The Crew Leader Training is set for May 11 and 13. Thirteen participants are registered. The sessions will be from 6 to 8:30pm on May 11 and 8am to 4pm on May 13. The training will be held at Marcroft Hall in Chapita Park and on the Mt. Ester Trail. There is still room for more participants.

The enrollment is proceeding well for the Crystal Reservoir work day on May 20. More participants are needed.

The Crags to Devils Playground route still has too much snow to do any planning.

The Manitou Springs city council has approved the August 6 Barr Trail Run. FOTP will be a recipient of part of the proceeds from the run.

The board approved the use of links on the web site to commercial entities as long as the board approved of the link. Mountain Chalet was suggested as a test link.

The meeting adjourned at 7:40.

March 14, 2000

Board Members Present: Gail Allen, Tim Burke, Matt Carpenter, Steve Jennings, Ed Lynch, Mary Ryan.

The meeting began at 6:45

Previous minutes were accepted without revision

Gail Allen gave the Treasurer’s Report.

Board elections were conducted
Matt Carpenter was elected to a term that expires in 2003
Mary Ryan was re-elected to a term that expires in 2003

The terms of the other board members were determined to expire in 2001 for Gail Allen, Ed Lynch, and Steve Jennings and 2002 for Tim Burke and Bruce Hamilton

Officers were elected for the year ending March 2001
Mary Ryan-President
Tim Burke-Vice President
Gail Allen-Treasurer
Steven Jennings-Secretary

Mary Ryan announced that the operating plan was in the process of being approved. The US Forest Service has approved the plan. The Pikes Peak Highway and the Colorado Springs Utilities Department have seen the plan, but have not formally signed off.

Tim Burke reported for the Public Outreach Committee: The slide show and the brochure are nearly done. There will be a press release sent out promoting the crew leader training on approximately March 20 and April 15.

Mary Ryan reported for the Projects Committee: Work is progressing on the crew leader training. No design work is underway yet.

Tim Burke reported for the A-frame Toilet Committee: There are more conditions for the implementation of the plan to put a small pit toilet to be monitored for a season at the A-frame. NEPA procedure must be followed. Fred Noack of the US Forest Service will assist. The committee will continue the dialogue with the Forest Service.

Gail Allen possible oversight of the Crags Trail. It was suggested that the matter be investigated by the Projects Committee.

Mary Ryan updated the board on the conclusion of the Pikes Peak Master Plan and the need to establish as continuing Citizen’s Advisory Committee to help facilitate the implementation of the Plan. Mary suggested that FOTP was a good group to organize this Citizen’s Advisor Committee. Mary will continue investigating the feasibility of this arrangement.

Celebrate Pikes Peak was tabled until next year.

Mary Ryan wants to publish a newsletter in May. Presently there are no specific assignments. The board will address content in April.

Volunteers from the board may be needed at ECO fair and Earth Day activities.

Matt Carpenter moved that the board contract with a host for the www site for two years. The motion passed.

Next month the board meeting will be at Mary Ryan’s house.

The meeting adjourned at 8:15.

February 8, 2000

Board Members Present: Gail Allen, Tim Burke, Steve Jennings, Ed Lynch, Mary Ryan.
Also in attendance: Matt Carpenter.

The meeting began at 6:40

Mary Ryan reported for the Projects Committee: The tentative calendar has been developed.

• Work Days:
  Mt. Ester re-hab (with El Paso County fire fighters)-April TBD
  Begin Section leaders work on Barr Trail-May
  Crystal Lake Nature Trail (with Mothers and Daughters)-May 20
  Crags-Devils Playground trail-June 11
  Second Crags workday-July 8
  Install sign at top-July 9
  Barr Trail workday-August 12
• Tentative Plant Related schedule:
  Begin tundra rescue-June
  High altitude planting?-August 8
  Begin seed collection-September
• Booths:
  Earth Day-April 22
  ECO Fair-April 28-29
  Spring Spree-June 24
• Team Training:
  May 11, 13
• Water Station Support:
  August 19, 20

Earth Day Celebration will be at Acacia Park, FOTP will have a table ECO Fair will be at Citadel Mall there is a $50.00 fee for the table. The contents of the Team Training Session needs to be developed with the possibility of using existing Forest Service documents.

Tim Burke reported for the A-frame Toilet Committee: Frank Landis of the Forest Service has suggested a small pit toilet to be monitored for a season in order to justify the installation of a larger facility which will necessitate a large amount of paperwork. The committee will continue the dialogue with the Forest Service.

Mary Ryan reported for the Public Outreach Committee: The slide show and the brochure are nearly done.

Matt Carpenter proposed that the board consider the purchase of a domain name and a web server. The board voted to get the domain name fotp.com at a cost of $35.00 per year and to establish web service for approximately $19.95 per month.

Contributions for the March newsletter were assigned. The deadline for submission to Mary is February 28 for a mid-March mailing date. Assignments:

• Gail Allen-Section leader description
• Tim Burke-Speaker bureau
• Steve Jennings-Plants and seeds and the Pikes Peak Master Plan
• Mary Ryan-Pondering the Peak

Gail Allen reported on Celebrate Pikes Peak: Venues for an art show are booked for this spring and making a booking for 2001 should be considered soon. A possible talk by Todd Caudle will be pursued by Gail Allen.

There was no Treasurer’s report.

The meet adjourned at 8:00 pm.