2001 Board Meeting Minutes

September 11, 2001 Board Members Present: Mary Burger, Matt Carpenter, Steve Jennings, Ed Lynch, Ramsay Rayner Guest Present: Beckie Lee, Kim Latona, Victor Latona, Gary Michael The meeting began at 6:35 Previous minutes approved. Treasurers Report: Ramsay gave the treasurers report. Committee Reports: Development- Good turn out for orientation on September 25 Matt reported that the web site is up-to-date. Projects- Mary reported that there were 59 individuals who participated this summer for a total of 98 volunteer days (6 hr. work days). USFS is going to do scoping letter for NEPA. Mary met with the Ute Pass and Teller County Trails Organization to discuss the Ring the Peak Trail and feels that 2002 should be the Ring the Peak Year. Programs- Several members reported on topics. A-frame toilet: Some progress is being made. Llama companies have been contacted and some seem interested in transporting waste from the toilet. End of the Year Party: November 16 at the Garden of the Gods Trading Post. Beginning at 6:30, eating at 6:45. The agenda will be a poll, slide show, Gail’s Trail Dogs, Matt’s Incline Club, Volunteer Award, Presentation by Steve, and Door Prizes. The Volunteer of the Year was selected by the Board. Retreat in December 1 at Bear Creek Park. No New Business The meeting adjourned at 7:50. August 14, 2001 Board Members Present: Mary Burger, Steve Jennings, Ed Lynch, Ramsay Rayner. Guest Present: Beckie Lee, Jim Strub The meeting began at 6:30 Previous minutes approved. Treasurers Report: Ramsay gave the treasurers report. Committee Reports: Development- Ramsay, Kim Latona, Victor Latona, and Mary are to work on getting new board members. There will be a Tuesday, September 25 Board Development orientation. Membership- Kim is working on the data base. Programs- Several members reported on topics. Signage on the Peak: No progress on the placing of directional signs on the Peak by FOTP. A-frame toilet: Cindy Souter has called, but has not made a connection yet. Still no OK from the Colorado Springs Utility Board about South Slope access. South Slope trip: Three dates- August 8, 15, and 22 have been proposed for the trip. No commitment from the Utilities Department. End of the Year Party: November 16 at the Garden of the Gods Trading Post. Board Retreat: December 1 at Bear Creek. Projects- The Crags Trail work day on July 22 had 18 participants signed up. A half mile has been completed to a high standard. Standards will be lowered next year on upper stretches of the trail. The planting on Wednesday, July 18 had 20 participants. Of the plants from last year there was nearly 100% survivorship. Seed gathering is coming up. Mary suggested crew leader training for next year. New Business: Jim Strub showed the group a proposed iconic symbol for the Ring The Peak Trail. The meeting adjourned at 7:45. July 10, 2001 Board Members Present: Mary Burger, Matt Carpenter, Steve Jennings. Guest Present: Ramsay Rayner The meeting began at 6:55 Previous minutes approved. Treasurers Report: Gail Allen gave the treasurers report via a written report. President's Report: DOVIA meeting was not of much interest this month. Committee Reports: Membership- Matt reported that the Barr Trail Mountain Race has raised $1717.50 for FOTP. There has been little progress on data base work. Ways to build the board were discussed. Programs- Steve reported on several topics. Slide Presentation: No takers so far. Signage on the Peak: Frank Landis has approved the placing of directional signs on the Peak by FOTP. A-frame toilet: Cindy Souter will visit the site and will explore possibilities. Master Plan: A reroute of the Mt. Ester Trail has been approved by CS Utilities. The Forest Service has developed letter of intent for four trails. 1. Devils Playground-Summit. 2. Putney Gulch (Crags Campground-Horsethief Park). 3. 350 ft to connect the Mt Ester Trail to Crowe Gulch. 4. Raspberry Mountain (the Menonite Camp Bypass). Progress is being made on the South Slope access. The Colorado Springs City Utilities Board may OK access for a trail corridor in July. Celebrate Pikes Peak: Jack Glavin showed two participants projects on the Pikes Peak Highway. The VOC visit to the Devils Playground went well. A July 28 meeting with VOC is scheduled for the same area. South Slope trip: still not determined. Projects- The Crags Trail work day on July 22 has 25 participants signed up. The planting date on July10 had 15 participants. Another project is scheduled Wednesday, July 18. New Business: The board recommended that FOTP commend the Forest Service on the plans to reclaim the Pikeview Quarry. Gail Allen resigned, via a written statement, from the board effective immediately. Ramsay Rayner was elected to the board and as Treasurer. The meeting adjourned at 7:40. June 12, 2001 Board Members Present: Gail Allen, Mary Burger, Matt Carpenter, Steve Jennings. Guest Present: Kim Latona, Victor Latona, Ramsey Rayner The meeting began at 6:40 Previous minutes approved. Treasurers Report: Gail Allen gave the treasurers report. President’s Report: Mary Berger gave the president’s Report. There is an article on the Severy Creek situation on the web page. Utilities has still not arrived at a policy for the South Slope. Committee Reports: Membership- Matt reported that in May the web site had 49 visits per day. The Barr Trail Mountain Race is filling and FOTP is receiving a sizable donation. Ramsey reported that Kim has volunteered to work on the data base. Vic will assist with the web site. The goal is to make the data base more useable and to look at the possibility of linking the web and the data base. Programs- Steve reported on several topics. Slide Presentation: No takers so far. Signage on the Peak: Steve is still working on a meeting with Hans Schalk as facilitated by Mureen Kimmel. A-frame toilet: Steve is continuing to work with the Forest Service in determining how to put in the toilet. Master Plan: A reroute of the Mt. Ester Trail has been flagged and the is awaiting approval by Scott Campbell. A survey of the Putney Gulch section of the Ring the Peak Trail was rained out. VOC will be visiting to look at the Crags-Devils Playground Trail on June 20. A technical person will be out in July. The NEPA is coming together for the Devils Playground-Summit Trail. Progress is being made on the South Slope access. The Colorado Springs City Council will try to get the Utilities Department to define a policy. There is a meeting of the Utilities Board on June 20 at 10 am. In the South Plaza of the Rockies. The next Mater Planning meeting is June 26. Celebrate Pikes Peak: June 23 is the date for the Pikes Peak Highway event. South Slope trip: still not determined. Advertisements and Press Releases: Ads will appear in June including the Pikes Peak Journal. Projects- Planting dates are set for Tuesday, July10 and Wednesday, July 18. The June 9 Mt. Ester project had 18 volunteers. Berm removal, dips, and a short section of new trail was completed. Stairs were nearly completed. There is a possible additional work day to be scheduled in September. The Crags-Devils Playground workdays are scheduled for Sunday July 22 and Saturday, Aug 11. New Business: The Board declined to coordinate volunteers for trail construction in Cheyenne Mountain State Park. The meeting adjourned at 7:40. May 8, 2001 Board Members Present: Mary Burger, Matt Carpenter, Steve Jennings. Guest Present: Ramsey Rayner The meeting began at 6:35 Previous minutes approved. Treasurers Report: Mary made the Treasurers report for Gail Allen. President’s Report: Mary Berger gave the president’s Report. Severy Creek will be reopened when non-native trout have been removed from lower reaches of the stream. This may take a couple of years. Once three stable populations of native trout exist in different water bodies the trail will be open. Committee Reports: Membership- In April the web site had 6 guestbook entries, 5 membership signups, and 12 project signups. Murray sent a story of working on Barr Trail, “What the Canadians Did.” The Barr Trail Mountain Race is filling and FOTP is receiving a sizable donation. Programs- Steve reported on several topics. Slide Presentation: No takers so far. Signage on the Peak: Steve is still working on a meeting with Hans Schalk as facilitated by Mureen Kimmel. A-frame toilet: Steve is continuing to work with the Forest Service in determining how to put in the toilet. Master Plan: Mary reported. Jim Schwerin did not research the ownership details for the Pancake Rock to Cripple Creek watershed corridor. Jack Glavin and Vic Eklund have been contacted to determine the route of the Mt. Ester Trail. Progress is being made on the South Slope access. The Colorado Springs City Council will try to get the Utilities Department to define a policy. Celebrate Pikes Peak: June 23 is the date for the Pikes Peak Highway event. South Slope trip: still not determined. Advertisements and Press Releases: Ads will appear in the end of May. Some volunteers came from the Independent ad. Planting dates are set for July. Mother and Daughters organization will help with a July 24 or 25 seeding project. The outreach at Shepards ended up with 30 newsletters handed out. The EMS day ended up with 12 newsletters handed out. Freebies are in and ready for the work days. Projects- The May 12 Mt. Ester project had 12 volunteers. Berm removal and a short section of new trail was completed. Other trails are being scouted for future projects. New Business: Mary reported that a presentation at a DOVIA (Directors of Volunteers in Agencies) meeting indicated that volunteers are immune from being sued if the volunteer is furthering the interest of the organization. The organization can be sued. The meeting adjourned at 7:15. April 10, 2001 Board Members Present: Gail Allen, Mary Burger, Steve Jennings. Guest Present: Ramsey Rayner The meeting began at 6:40 Previous minutes approved. Treasurers Report: Gail Allen made the Treasurers report. President’s Report: Mary Berger gave the president’s Report. Severy Creek will remain closed for the next few years, but chances are that the trail will be opened after a study period. The work days are listed in the American Hiking Society web site and the VOC materials. There is a possibility that the National Charity League will join FOTP for a project. Vic Ekland of the Colorado Springs Utilities has signed the operating plan. Committee Reports: Board Development- Mary reported that there will be an ad in the newspaper asking for assistance with the board. Membership- Ramsey reported no progress on the data base. It is possible that Brenda Clifton at the Volunteer Center may be able to offer some clerical help. Programs- Steve reported on several topics. Slide Presentation: No takers so far. Signage on the Peak: Steve is still working on a meeting with Hans Schalk as facilitated by Mureen Kimmel. A-frame toilet: Steve will call Cindy Dean. Master Plan: Mary reported. Some contacts have been made with City council members. Jim Schwerin agreed to talk to Pikes Peak Title to see if he could get the ownership details for the Pancake Rock to Cripple Creek watershed corridor. Mary is making arrangements to walk the corridor after the spring melt. No report from Dave on the motorized trail proposal. In order to pursue this proposal, we need to identify which trails are currently in the system, which trails exist and need to be added to the system, and which trails are being proposed as new. Celebrate Pikes Peak: Either June 2 or 23 will be proposed for the Pikes Peak Highway event and either September 8 or 22 will be proposed for the South Slope trip. Advertisements and Press Releases: We have the FAX number from Tim Burke. Advertisement rates at the Independent have been received and ad space will be bought to advertise the work days. Spring Spree: The portable display is ready and Gail is working on give-aways. Trail mix, sunscreen, and leather gloves with the FOTP logo are ordered as well as scarves with topo maps on them. An opportunity to have a table will be April 26 at Shepards and April 28 at Eastern Mountain Sports. Projects- Mary reported that all the project dates are set and crew leaders are being contacted. New Business: The board voted to pay up to $1,000.00 for rock work on Barr Trail. The meeting adjourned at 7:25. March 13, 2001 Board Members Present: Gail Allen, Mary Burger, Matt Carpenter, Steve Jennings, Ed Lynch. The meeting began at 6:40 Treasurers Report: Gail Allen made the Treasurers report. The Operating Plan has been approved by Jack Glavin of the Pikes Peak Highway and Bill Nelson of the U.S. Forest Service. Vic Ekland of the Colorado Springs Utilities has not signed yet. Elections: Gail, Ed, and Steve were reelected unanimously. The terms of these members will expire in 2004. Mary as president, Gail as treasurer, and Steve as secretary were reelected unanimously. Spring newsletter: Matt will submit part 2 fo the incline story, Gail will report on the Barr Trail Parking Lot, Mary will report on the Highway and Celebrate Pikes Peak, and Steve an update on the committees. The deadline is March 20. The newsletter will be mailed by March 28. Committee Reports: Membership: Matt reported that there the committee had not met, but progress was being made in organizing the data base. The web site had 1,110 visits in February and 3 guestbook entries. The Barr Trail Run has 9 of 14 sponsors in place. Board Development: No report. Programs: Steve Jennings reported on several topics. Slide Presentation: Mary has checked with the Kiwanis Clubs and the Urban League. Will contact the Lions Clubs, Rotary, and Sertoma. Signage on the Peak: Steve is working on a meeting with Hans Schalk as facilitated by Mureen Kimmel. A-frame toilet: Steve will call Cindy Dean. Master Plan: Jim Schwerin will do some research on land ownership for the 6 miles of trail in Teller County needed to complete the Spoke and Ring the Peak system. The representatives of the motorized group wish to have some of the trails they use systemized so they can maintain them. They will return with a clarification of the exact trails to the next meeting. Jim Schwerin will try to speak to some Colorado Springs city council members so that the Utilities will facilitate access to trails on the South Slope. Barr Trail Parking Lot: The Manitou Springs city council denied the expansion of the Barr Trail Parking Lot. Only ten spots would have been created. The city is funding two new shuttle busses for this coming summer as an attempt to alleviate parking problems. Celebrate Pikes Peak: Jack Glavin has approved a Pikes Peak Highway Showcase. The event will be open to the public, but will not be a media event. Advertisements and Press Releases: Steve will call Tim Burke to get the addresses of the media. Steve will check on advertisement rates at the Independent. Gail will check on advertisement rates at the Pikes Peak Journal and the Gazette. Spring Spree: Frank Landis said that sharing the Forest Service table would be fine. Mary is working on a portable display and Gail is working on give-aways. Projects: Gail reported that the project dates will be May 12 and 9 for the Mt. Ester Trail and July 22 and 11 for the Crags-Devils Playground Trail. The dates have been sent to the Sierra Club and the Colorado Mountain Club. The pass plan from last year for getting workers on the highway will be used again this year. Old Business: The AT&T long distance service has been cancelled. New Business: The board voted to pay $30.00 for Mary’s membership in Directors of Volunteers in Agencies. The meeting adjourned at 7:45. February 13, 2001 Board Members Present: Gail Allen, Ed Lynch, Matt Carpenter, and Mary Burger. Guest Present: Kris Gudahl, and Ramsey Rayner. Minutes of last meeting were approved. No financial report. Gail will report next month. President’s report: All committee-meeting minutes need to be turned in by the end of the week prior to the board meeting. For next month that will be March 9th. The Utilities Dept. is pretty much where they were a year ago as far as granting us permission to open the Lake Moraine trail. We will continue to push them to submit their plan for opening this area to hikers. The PP Highway is interested in working with us and seems quite enthusiastic. We will pursue this conversation. The Forest Service has not completed any of the requested NEPA studies, so we will be limited to maintenance this year. We will continue to push for the NEPA for the Devil’s Playground to Summit trail and for segments of the Ring the Peak Trail. Membership report: New database is still under construction. Old database needs cleaning up. Matt and Ramsay will meet again to discuss how to convert old data to new data Mary mailed membership renewals on a manual basis because old database does not sort for this function correctly. When Matt and Ramsay are ready to incorporate current data into new database, they will meet with Mary for the information. Website saw 874 users sessions last month. Posting information about the ice detours sparked more interest. It would be good to post more stuff more frequently. Programs: Met Feb. 6th. Next meeting March 6th at Steve’s house: 6:30 Still want to pursue signage on the Peak. Steve is conversing with Mureen Kimmel and others to determine the standards. Gail is presenting a letter to the City Counsel of Manitou Springs on increasing parking at the Barr Trailhead. The Master Plan Group will report into Programs for strategic implementation planning. Field trips will probably be South Slope, and Pikes Peak Highway improvements. Kris will investigate cost of ads for outreach Mary will call some other groups to see if we can get our slide presentation out. Mary will see about participating in Spring Spree with USFA Steve will continue discussions of A-frame toilet with USFA, Cindy Dean Projects: Committee met Feb 1. Next meeting March 1 at the de Chadenedes’ house, 6:30 Due to lack of firm information the following tentative schedule was made. But since Mary missed the meeting, some information was missing. Dates may change due to conflicts. Mt Ester repair: May 19 Mt Ester new trail June 9 Devil’s Playground July 15 Devil’s Playground Aug 4 Lake Moraine Sept ? No Crew Leader training this year No Barr Trail workday this year. The committee is looking into something besides T-shirts to give away. Other business: The Barr Trail Mountain Race will be July 15th. Permits have been applied for. FOTP will again be a recipient of a portion of the proceeds. Matt and Gail are on the committee. They hope to double the money granted to schools this year. Sponsorship is going well. Gail will cancel our long distance carrier to save money. There being no further business, the meeting was adjourned. January 8, 2001 Board Members Present: Gail Allen, Mary Burger, Tim Burke, Steve Jennings, Ed Lynch. Guest Present: Ramsey Rainer. The meeting began at 6:40 Tim Burke announced that he was going to have to resign due to limited available time. He regretted this decision and is willing to help FOTP in a limited capacity. The board thanked Tim for his tremendous contribution to FOTP and wished him the best. Tim left the meeting at this time. Treasurers Report: Gail Allen made the Treasurers report. Committee Reports: Board Development- Mary and Matt Carpenter, Members. The plan is to develop advertisment for board members to create a list large enough to get an adequite number of board members. The committee will have the plan determined by the next board meeting. Projects- Gail, Mary, and Ed Lynch, Members. Meeting on the First Thursday of every month at 6:30 at the home of Guy and Janice DeChadne. Projects under consideration are Mt. Ester, Devil’s Playground, and the Mt. View connection. Additionally the need and feability of Crew Leader Training will be assessed. Gail will remain in charge of Barr Trail. Programs- Steve Jennings, Mary, and Gail, Members. Meeting on the First Tuesday of every month, initally at Gail’s house. Several plans for educational programs, signs on Pikes Peak and a speakers bureau in an effort to increase the number of participants in work days will be deveoped. The organization of the annual meeting will be discussed. Field trips will be organized and Celebrate Pikes Peak will be discussed. Membership- Matt and Ramsey Rainer, Members. The committee will develop the database for easy analysis of membership characteristics. New Business: The board voted to erect a sign at No Name Creek indicating a detour around an ice flow that is blocking Barr Trail. Gail suggested that FOTP join the American Hiking Society. The motion was taken under advisement pending additional information to be supplied by Gail. Matt reported that there were numerous visits to the web page. The meeting adjourned at 7:45.