2003 Board Meeting Minutes

October 20, 2003

Board Members Present: Mary Berger, Matt Carpenter, Ed Lynch, Steve Jennings
Guests Present: Jim Schwerin, Ken Jaray, Bob Johnson, Ellen Strand

Meeting Began 6:40
Minutes approved
Financial Report not available

Jim Schwerin spoke of efforts to emphasize to the Colorado Springs city council the assets that the Ring the Peak Trail, the implementation of the Pikes Peak Master Plan and the opening up of the South Slope offer to the city. Jim continues to work with Terry Sullivan of the Visitor Bureau and the city council to develop a new product in the Pikes Peak region.

Other visitors were welcomed and spoke about their backgrounds:
Bob Johnson works with Boy Scouts of America and is interested in trail building.
Ken Jaray is interested in conservation and reclamation of the Incline.
Ellen Strand has recently moved to Colorado Springs from South Carolina and is a nurse interested in working on work day support.

Ken Jaray spoke about the need for a non-profit home for the efforts to conserve and reclaim the Incline.
After discussion by the board a resolution was passed unanimously:
Resolved that FOTP will support the Friends of the Incline Coalition with conservation, reclamation, and re-vegetation of the Pikes Peak Incline and assist with the initiation of a dialogue between all interested organizations to ensure continuing stewardship of the property that will allow public use and enjoyment of the incline in a safe and legal manner. FOTP will also act as a fiscal agent for the Friends of the Incline Coalition.

Mary reported that VOC may not help with the Raspberry Mountain portion of the Ring the Peak Trail.

All tools were cleaned on October 11

Tools were loaned to the city of Colorado Springs for work at the Big Johnson Open Space

The annual party is set. Wild Oats will supply door prizes and will in the future supply food for work days.

Mary and Matt went to No Name Creek to get a plan together to fix that section. Ice Dams and drainage were addressed for this section. A new 18” culvert has arrived for this purpose. The rails have also arrived for Barr Trail fences.

Meeting Adjourned 8:22

September 15, 2003

Board Members Present: Mary Burger, Matt Carpenter, Steve Jennings, Ed Lynch, Ramsay Rayner.

The meeting began at 6:35

Previous minutes were not available

The financial statement was not available, but finances have not changed significantly from previous month.

Mary cancelled the Sept 13 project because of inclement weather.

For all the 2003 projects there were 79 volunteers, and 144 volunteer days. A good portion of the volunteers are new.

Mary reported that the Pancake Rock-Oil Creek-Cripple Creek Watershed alignment is all laid out for the Ring the Peak Trail.

Mary went to the chutes on the Crags-Devil’s Playground trail with the Forest Service. It is possible that the NEPA process might start this fall.

VOC may help with the Raspberry extension

Tool cleaning is Oct 11 at Mary’s house

Matt got $467.03 from the Barr Trail tube over the summer.

Matt has used the chainsaw effectively at the top of the Ws on Barr Trail.

Matt reported that Gail Allen has inventoried 75 rails so far for replacement on Barr Trail.

Steve reported that some progress is being made on the A-frame toilet.

Mary reported that a political subcommittee of the former advisory board members is going to City Council for approval of the 4-spokes to the summit plan.

The annual party will be November 22
Mary has give-aways for prizes
We will use Dani’s catering
Mary will get the invitations
Matt will do the presentation
Mary will talk about what FOTP did this year
Mary will get the projection screen

Newsletter September 26 deadline
Steve-A-frame toilet
Ramsay-Ascent
Mary-technical trail aspects
Ed-social trails
Matt-drainage at summit?

Adjourned 7:35.

August 18, 2003

Board Members Present: Mary Burger, Matt Carpenter, Steve Jennings, Ed Lynch.

The meeting began at 6:44

Previous minutes were approved.

The Board accepted two photographs donated by Bijan Pirnia

The Crags-Devils Playground overnight project had 18 participants on Saturday and 12 on Sunday. Work was completed to the third water crossing and 3 rock steps beyond. There is a lot of left over food.

Mary has been scouting the Pancake Rock to Cripple Creek Watershed and has found a suitable alignment working with the land owner in the area. She has been able to avoid his land. Working with the Teller Historical and Environmental Coalition Mary has been able to work on Ring the Peak Trail routing to the Gillette Portal.

Mary will show the reroute of the chutes on the Crags-Devils Playground Trail to the Forest Service for NEPA.

A work day is planned for the upper portion of the Crags-Devils Playground Trail on September 13

Steve reported that the presentation for the Triple Crown of Running went well and that FOTP received $7284.00.

This money will be earmarked for the A-frame toilet. Steve will communicate this to Frank Landis.

Matt purchased a chainsaw. He also reported that the Trail Dogs did a great job maintaining Barr Trail especially before the Ascent and Marathon.

The Trail Dogs will be invited to the Membership meeting early.

Matt is also meeting with the Cog and Summit House folks to address fixing the drainage problem at the Summit House and then with the Pike Peak Highway staff.

The annual meeting is tentatively scheduled for November 15.

October 11 there will be a tool sharpening party at Mary’s

Adjourned 7:20.

July 21, 2003

Board Members Present: Mary Burger, Steve Jennings, Ramsay Rayner.

The meeting began at 6:50

Previous minutes were approved with the addition of Thomas Tang’s last name.

Mary had a good report from the MENSA meeting

No paper signs have been posted on the Mt. Ester Extension yet.

For two Thursdays there has been drainage repairs on the Crags-Mt. Ester spur.

July 19 work down from Devils Playground on the Crags-Devils Playground Trail. There was good progress.

The NEPA for the chutes on the Crags-Devils Playground Trail is progressing
slowly.

July 31 and Aug 5 Mary will do scoping for the Oil Creek section of the RTP.

Some tool have been picked up by the Trail Dogs. It is hoped that an organizational meeting will be scheduled soon to address needed work on Barr Trail.

Treasurers Report:

Ramsay gave the treasurers report.

Josh Osterhoff is making contact with the Visitor and Convention Center to promote the RTP.

Adjourned 7:10

June 23, 2003

Board Members Present: Mary Burger, Matt Carpenter, Steve Jennings, Ramsay Rayner.
Guest Present: Thomas Tang

The meeting began at 6:30

Previous minutes were approved.

Thomas spoke about redirecting funds into other sources of income with more
yield.

Treasurers Report: On file

The board voted to reinvest the Wells Fargo CD in the Pikes Peak National Bank.

Ramsay gave the treasurers report.

Mary and Ramsay will investigate the best Edward Jones funds to invest in.

The board discussed using money for the A-frame toilet, signage on Pikes Peak and authorized the purchase of a chainsaw by Matt.

Steve will do a slide show for the Ascent and Marathon.

Barr Trail- there is still some snow on the trail, but work is continuing.

The connector for the RTP was completed in the last work day.
800 feet on the first weekend
1600 feet in May
200 feet on Thursday before June workday
1600 feet in June
some paper signs will be put out.
Notice was sent out to agencies

Workdays
The board recommended that work be done on the upper part of the Crags to Devils Playground trail on July 19.

CFI and NCCC worked on the trail.
Mary will work on a NEPA for rerouting the trail around the chutes

Mary will be giving a talk to MENSA on July 19 about FOTP.

Adjourned 8:00

May 19, 2003

In attendance, Ed Lynch, Ramsay Rayner, Matt Carpenter, and Mary Burger

The meeting began at 6:30. Prior minutes were approved.

Financial report was not available.

Barr Trail Report: There are two new trail dogs: Jonathan, and Chris. Matt will train them and they will be listed on the web site. The trail is still covered with snow above No Name Creek.

Projects report: We could not do the Severy Creek project due to concerns raised by the USFS. So, we moved the work day to RTP.

CFI has contracted with NCCC for two weeks of work on Mt. Evans. It looks like Mt. Evans will still be snowbound. They have asked us if we can use them. Mary will work with them to get work done on Devil’s Playground trail.

The meeting adjourned at 7:05

April 21, 2003

Board Members Present: Mary Berger, Matt Carpenter, Steve Jennings, Ed Lynch

Meeting started 6:35

Minutes accepted.

Financial Report: on file

Trail Dogs: Matt received all past information from Gail Allen.
All sections are adopted, but two
Matt will store some tools along the trail for maintenance purposes. The tools will be chained to trees for safekeeping.
There are 30+ T-shirts of various sizes
A planning dinner will be scheduled this spring at Amanda’s Fonda. Time to be announced

Projects: Sign ups going well.
6-7 are signed up for crew leader training
The Forest Service is not ready for bridges on Severy Creek. A change of dates will allow for more time so that Ring the Peak work will be in May and Severy in June.
12 people have already signed up for work on Severy Creek as scheduled in May.

Plans are being made to put maps of the Ring the Peak Trail on the website. Matt and Mary will develop an accurate map in electronic form.

Steve reported that Sue Miller with the Forest Service seems supportive of getting the toilet at the A-Frame going.

Meeting adjourned 7:00

March 17, 2003

Board Members Present: Mary Berger, Matt Carpenter, Steve Jennings, Ramsay Rayner

Meeting started 6:40

Minutes accepted with an amendment that to the finances

Financial Report: On Files

Mary, Steve and Ramsay were re-elected to the position of president, secretary, and treasurer respectively

Projects will meet at Janice de Chadenedes House, March 26 at 6:30

T-shirt production is progressing

Membership donated $925.00 for the TOPS proposal so FOTP matched the donations with a $1000.00 donation

Meeting adjourned 7:20

February 17, 2003

Board Members Present: Mary Berger, Ed Lynch, Matt Carpenter, Steve Jennings, Ramsay Rayner

Meeting started 6:40

Newsletter due March 7
Mary -improvements on Pikes Peak Highway
Matt — New Barr Trail situation
Steve — Severy Creek

Financial Report: On Files

Ramsay agreed to attend the Medicine Wheel Fair at Criterium February 25, 5-8.

Operating Plan is all signed except for Colorado Springs Utilities. Dates are all set for workdays.

Projects will meet at Janice de Chadenedes House, March 12 at 6:30

Meeting adjourned 7:00

January 20, 2003

In attendance: Ramsay Rayner, Ed Lynch, and Mary Burger. Steve called to say he was ill, and would not make it.

Financial report was reconciled and deemed accurate.

We discussed volunteer awards and decided on T-shirts. Ramsay will find a vendor.

Our regular meetings will be the third Monday of each month. Next meeting February 17th. The annual meeting will be November 15th.

Project schedule was discussed and basically approved with some date changes potentially. Ed will check when he is going on the bike trip to see if the June 14 date is going to work.

At the next meeting, we will discuss the Spring Newsletter. Come with ideas for articles.