2004 Board Meeting Minutes
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November 20, 2004 - Board Retreat minutes
In attendance: Ed Lynch, Matt Carpenter, Ramsy Rayner, Mary Burger, and Karl Stang. As the first order of business, Karl was elected to the board by unanimous acclaim. As a general note: Ed, Steve, and Ramsay are due for re-election next year. Mary and Matt are ‘up’ in ‘06. Bob, and Karl will now be ‘up’ in 07.
We reviewed the annual meeting. The following suggestions are for next year: The caterer was Picnic Basket. The food was generally good, but we needed more to drink, and more veggy stuff. The price was slightly less than we paid previous years.
A review of the “voting” shows: Yes No From this we decided to do more to educate our project participants. We will look for speakers or naturalist to address our projects at end of day, especially on w/e projects. We could ask some of our volunteers who are on a project to give the talks to reduce logistical nightmares. We will offer a place for carpooling to occur. For liability reasons we will not arrange the car pools. And, we will continue to offer food and other free bees on projects, and will attempt again to send out formal thank you letters to each project participant. We discussed the idea of an escalating premium being mailed to project participants, but tabled that discussion. Mary brought up that she is really burning out on the administrative tasks associated with running all the projects, and keeping the data base. Ramsay said he if overburdened as well. We agreed to explore hiring an administrative person. Matt offered tentative on understanding all the tasks involved. We checked the by-laws and found we can hire a director to do specific tasks. Mary and Ramsay will write up potential job descriptions, and give them to Matt. If Matt decides not to take the job, Mary, Matt and Ramsay will find another alternative. The financial report was given and accepted. We then discussed the budget. Next years budget is much the same as this past year, with the exception of marketing which was allowed a budget of $2,000. This past year we did not budget marketing. Bob presented a rough draft marketing plan. Karl agreed to help with distribution of flyers. Matt brought up that he is beginning to feel that the FOTP budget is a burden on the Barr Trail income, and FOTP is not doing much on Barr Trail. We agreed to hold at least two work days next year on Barr Trail with Matt deciding what the priority work would be. As long as Matt finds work for us to do, we will continue to hold “official” FOTP workdays on Barr Trail. We used to do this every year. Matt also brought up that he is beginning to look into an improvement plan for the Barr Trail parking lot. The board agreed to support that initiative. Bob proposed we hold at least one board meeting out of doors at the Garden of the Gods Visitors Center next year. They have a patio which we could use for free. We discussed, briefly, the toilet at A frame. Ed now has the drawings, and will work with the USFS to obtain materials and get the structure built. Steve will get a signed contract with a vendor to remove the effluent once it is dried. After lunch, we discussed the Memorandum of Understanding we are currently working under with our agency partners. We are now 10 years old, and much of the original charter has been accomplished. We also have moved on to several new initiatives. Steve took notes on some of the suggestions and will write up a new MOU. Mary will attempt to get it approved.
The meeting adjourned at 2:45.
October 12, 2004 In attendance: Matt Carpenter, Ramsay Rayner, Bob Johnson, Ed Lynch, and Mary Burger
Minutes of last meeting approved.
Discussion of annual meeting, and awards party:
Agenda for meeting: Break
8:00 Steve’s presentation “Forests of Pikes Peak"
We will “retreat” on November 20th, from 8:30 until about 3:00, or until we are done. The meeting ended 7:20
September 14, 2004
In attendance: Ramsay Rayner, Ed Lynch, Matt Carpenter, Mary Burger Treasurers report was accepted A frame toilet update. We ran out of time before the mule train was scheduled to deliver. New plan, we, fotp, will purchase the materials and get them delivered to the USFS workshop in Woodland Park. We will schedule a few Saturday work days with the forest service and whatever carpenters we can round up to build the facility. The forest service will arrange for deliver by mule train the second week of June. Ed will work directly with Dave Griffeth of the forest service to make this happen. Meanwhile we will need to have a signed contract with a vendor for emptying the facility on a routine basis. Steve will make this happen.
Barr Trail
Projects
Newsletter is due.
The end of year meeting is coming up quick.
August 10, 2004
July 13, 2004 Board Members in attendance: Mary Burger, Steve Jennings, Bob Johnson, Ed Lynch, Ramsay Rayner. Guest: Karl Stang. Meeting convened 6:50 Minutes approved Web site was down for a few days because of a late payment. Non-profit standing has been renewed with the state.
Treasurers Report:
Bob reported;
The Board authorized Bob to get 2 ads for the
Independent, 1 ad in the Gazette, and 1 or 2 weeks on KRCC for the
first August project.
Mary reported; The meeting adjourned 7:50
June 8, 2004
May 10, 2004
April 13, 2004 Board Members in attendance: Mary Burger, Matt Carpenter, Steve Jennings, Bob Johnson, Ed Lynch, Ramsay Rayner.
Meeting convened 6:33
Treasurers Report:
The operating plan has been approved by all parties. The signage committee is moving along. The logo has been picked for the signs. The logo is a reflective paste on.
Sue Miller is looking at a September date for the installment of the A-frame toilet. Matt reported on the Incline. There will be a meeting on the Incline with all the owners on April 15 to assess the conditions and options for the Incline. The Barr Trail is in good shape. An Eagle Scout has volunteered to paint the rails on the Barr Trail fence. The advanced crew leader training is scheduled for April 24. Bob reported no progress on the Boy Scout get-together at Glen Eyrie. Work continues on the new brochure. There is an upcoming volunteer day with County Parks and Recreation that FOTP may coordinate with. Matt has reserved Manitou City Hall for the end of the year party on Nov 13. A proposal was made that the Board organize the budget. Mary talked with the Cripple Creek City Planner, Larry Manning, to establish an MOU on the routing of RTP The meeting adjourned 8:11
March 9, 2004 Board Members in attendance: Mary Burger, Matt Carpenter, Steve Jennings, Ed Lynch, Ramsay Rayner. Guest: Bob Johnson Meeting convened 6:39
Treasurers Report: The operating plan has been approved by the Forest Service. Colorado Springs Utilities is reviewing the operating plan and the Highway will sign. The operating plan includes a map of signage and volunteers for the A-frame toilet. The signage committee is being led by Carol Beckman. The committee is looking at symbols for the sign. Three have been made the first cut. A request has been made of REI for 2 GPS units. The next meeting will be at the Forest Service Office at 4:30 on March 17. Matt reported on the most recent Incline meeting. Bill Nelson indicated that the application process for trail designation of the Incline was unworkable. Support for closing and rehabilitating the Incline is growing and is favored by the governmental agencies and the Cog. The Board voted unanimously to support the reclamation of the Incline. Sue Miller with the Forest Service has indicated that a June trip to the site of the A-frame toilet is in the planning stages. The exact plans for the construction of the toilet are tentative. Steve will attempt to get more information. Matt is working on the possibility of paving the Barr Trail Parking Lot. The Board selected November 13 for the Annual Meeting. Matt was designated to reserve Manitou City Hall. Ramsay and Bob Johnson were elected to the Board with terms expiring in 2007.
Other Board Members terms are Mary proposed a retreat in the fall. One topic would be whether FOTP would want to adopt the Ute Pass Indian Trail. Bob has taken up PR for FOTP. He proposed interacting with a Boy Scout get-together at Glen Eyrie, bagels from Einstein’s for work days, and a new brochure. The meeting adjourned 7:43
February 10, 2004
January 20, 2004 Board Members in attendance: Mary Burger, Matt Carpenter, Steve Jennings, Ed Lynch Meeting convened 6:36
Treasurers Report: The operating plan is submitted and in review. Frank Landis has suggested a schedule of recognition with levels of recognition for donations and a certificate for big donors. Mary will work on developing the schedule A signage committee has been chartered in order to establish directional signs. Mary Lou Makepeace oversaw a meeting about the Incline. Some progress was made toward figuring out how to increase access to the Incline. Another meeting is planned on January 26. Emblems for the RTP were discussed and the selection of a symbol for the signs was left up to the signage committee. Sue Miller with the Forest Service has indicated that NEPA for the A-frame toilet and the Crags reroute is in progress. Matt Carpenter reported that Gail Allen and Donna Paderewski put up 75 rails and 5 posts on the Ws section of Barr Trail. The meeting adjourned 7:12 |
